![\"idea](\"https:\/\/scholars.spu.edu\/etm\/wp-content\/uploads\/sites\/39\/2023\/05\/icons8-idea-64.png\")
Special Note:<\/strong> This list primarily focuses on administrative and technical preparations necessary to ensure readiness for teaching with Canvas in the upcoming quarter. It is important to note that this differs from the process of preparing an online course. The creation of a quality online course involves upfront preparation time for course design. If you need assistance with course planning for your online courses, please contact ETM at etmhelp@spu.edu<\/a> or (206) 281-2170.<\/p>\n\n\n- \n \n Getting Started with the Quarter<\/span>\n <\/a>\n <\/li>
- \n \n During the Quarter<\/span>\n <\/a>\n <\/li>
- \n \n The End of the Quarter<\/span>\n <\/a>\n <\/li><\/ul>\n <\/div>\n
\n \n\n\nHere’s a handy checklist to help you get started with the quarter. Simply click on each link for more detailed information. <\/p>\n\n\n\n
- \n
![\"Checkbox](\"https:\/\/scholars.spu.edu\/etm\/wp-content\/uploads\/sites\/39\/2023\/05\/icons8-tick-box-128.png\")
Access Your Canvas Courses<\/a><\/li>\n\n\n\nCross-list or De-crosslist Course Sections<\/a> (if applicable)<\/strong><\/li>\n\n\n\nAdd Course Content in Canvas<\/a><\/li>\n\n\n\nReuse Panopto Recording from a Prior Quarter<\/a> (if applicable)<\/strong><\/li>\n\n\n\nStreamline Course Navigation Menu in Canvas<\/a><\/li>\n\n\n\nUpdate Syllabus in Canvas<\/a><\/li>\n\n\n\nOrganize Your Course Content in Canvas<\/a><\/li>\n\n\n\nSet Up Canvas Gradebook and Your Grading<\/a><\/li>\n\n\n\nPair Your Canvas Course with Your Publisher Tool <\/a>(if applicable)<\/strong><\/li>\n\n\n\nAdd Guest Speaker or Lecturer to Your Canvas Course<\/a> (if applicable)<\/strong><\/li>\n\n\n\nSet up Class Team Meetings in Canvas<\/a> (if applicable)<\/strong><\/li>\n\n\n\nUpdate the Followings in Canvas Before Publishing the Course<\/a><\/li>\n\n\n\nPreview Your Course As a Student<\/a><\/li>\n\n\n\nPublish Your Canvas Course<\/a><\/li>\n<\/ul>\n\n\n\n<\/p>\n\n\n\n
Access Your Canvas Courses<\/h2>\n\n\n\n- \n
- Log into Canvas by going to spu.edu<\/a> and clicking the \u201cMySPU\u201d link on the top right, and then clicking on \u201cCanvas.\u201d<\/li>\n\n\n\n
- Alternatively, you can bookmark canvas.spu.edu<\/a>.<\/li>\n<\/ul>\n\n\n\n
The integration among CourseLeaf, Banner, and Canvas is set up to automatically create Canvas sites two quarters before the scheduled course offering.<\/p>\n\n\n\n
\n\n![\"Alert](\"https:\/\/scholars.spu.edu\/etm\/wp-content\/uploads\/sites\/39\/2023\/05\/icons8-warning-shield-48.png\")
If a registrar course is not listed on your Canvas dashboard, please check the following steps:<\/p>\n<\/div>\n\n\n\n\n![\"Checkbox](\"https:\/\/scholars.spu.edu\/etm\/wp-content\/uploads\/sites\/39\/2023\/05\/icons8-checkbox-100.png\")
Check with your department (e.g., course scheduler) <\/strong>to ensure you are added as an official instructor status to CourseLeaf, the curriculum management software.<\/p>\n\n\n\nCheck your course on Canvas 24 hours after you are assigned to the courses in CourseLeaf.<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n If you have been assigned to a course in CourseLeaf but still cannot see it in Canvas, please don’t hesitate to contact ETM at etmhelp@spu.edu<\/a> or (206) 281-2170 with any questions or concerns.<\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Cross-list or De-crosslist Course Sections (if applicable)<\/h2>\n\n\n\nTypically, instructors do not need to make any adjustments to their course section arrangement on Canvas. This step is applicable if you wish to cross-list or de-crosslist your sections for specific reasons related to managing course sites.<\/p>\n\n\n\n
Course registration information is pulled from Banner, Canvas automatically combines multiple sections of one course taught by the same instructor into one course shell. This can be convenient for you, as you only have to build and maintain one course on Canvas instead of having to copy the same materials from one section to another.<\/p>\n\n\n\n
However, you may choose to have these sections manually split into separate courses in order to keep them distinct from one another (e.g., the course content is released based on different class schedules.)<\/p>\n\n\n\n
<\/strong>If you need help to cross-list or de-crosslist your Canvas course sites, contact ETM at etmhelp@spu.edu<\/a> or (206) 281-2170.<\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Add Course Content in Canvas<\/h2>\n\n\n\n\n\n- \n \n Import Content from Another Canvas Course
(if applicable)<\/strong><\/span>\n <\/a>\n <\/li>- \n \n
Add New Content from Scratch<\/strong><\/span>\n <\/a>\n <\/li>- \n \n
Add Course Materials or Digital Resources <\/strong><\/span>\n <\/a>\n <\/li><\/ul>\n <\/div>\n \n \n\n\nRefer to the “How do I import content from another Canvas course?<\/a>” guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
You only have access to copy content from courses in which you are enrolled as a user with instructor permissions. If you need a course copy from a prior course that was taught by a different instructor, please contact ETM at etmhelp@spu.edu<\/a> with one of two authorizations – either the permission of the instructor who taught the course or the permission from your Dean.<\/p>\n\n<\/div>\n\n\n\nIf you need to create a course from scratch, refer to the following instructor guides for general course-building basics.<\/p>\n\n\n\n
- \n
- Use Modules to add course content<\/a> (e.g., add content pages, assignments, quizzes, discussions, and files)<\/li>\n\n\n\n
- Add content (e.g., docments<\/a>, images<\/a>, and video<\/a>) using the Rich Content Editor<\/a> within the Canvas page<\/li>\n\n\n\n
- Choose a Home Page (i.e., the course landing page) for your course<\/a><\/li>\n<\/ul>\n\n\n\n
Need a course template to get started?<\/strong> ETM have designed a template for remote teaching that offers a framework that you can adjust and expand upon. For step-by-step instructions on how to import a template into a Canvas course, please refer to “Import Template into Canvas Course<\/a>.”
If you need a course design assistance, please contact ETM for instructional design services at etmhelp@spu.edu<\/a> or (206) 281-2170.<\/em><\/p>\n\n\n\n<\/p>\n\n\n\n
<\/p>\n\n<\/div>\n\n
\n\nConsider reaching out to your librarian for library resources<\/strong> in order to provide free materials to your students.<\/p>\n\n\n\nSubmit your textbook or course material adoptions through the SPU Bookstore Portal.<\/strong> This will help students see their required texts before they have access to their Canvas courses. Students also can access the course material information through the Canvas integration with the bookstore portal.<\/p>\n\n\n\nAdditional Resources:<\/strong><\/p>\n\n\n\n
- \n
- Subject Guide<\/a><\/li>\n\n\n\n
- Librarian Contact<\/a><\/li>\n\n\n\n
- SPU Bookstore<\/a><\/li>\n<\/ul>\n\n<\/div>\n\n <\/div>\n <\/div>\n \n <\/div>\n\n\n
Reuse Panopto Recording from a Prior Quarter (if applicable)<\/h2>\n\n\n\nThere may be some reasons that you need to reuse Panopto lectures from a previous quarter that you taught before, but it is a good idea to review the content of the videos to ensure that they are still relevant to the current course and update them if necessary.<\/p>\n\n\n\n
Refer to the \u201c Reusing Panopto Recording from a Quarter to Another Quarter<\/a>\u201d guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Avoid reusing recordings that include previous students. <\/strong>This ensures that student privacy is protected and that the institution is in compliance with the Family Educational Rights and Privacy Act (FERPA)<\/a> regulations.<\/p>\n\n\n\nIf you need to reuse Panopto videos from a previous quarter that was taught by a different instructor in a different course site, please contact ETM at etmhelp@spu.edu<\/a> with one of two authorizations – either the permission of the instructor who taught the course or the permission from your Dean. <\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Streamline Course Navigation Menu in Canvas<\/h2>\n\n\n\nWith an instructor role in a Canvas course, you have the ability to customize which items appear in the course navigation menu for your students. It is important to note that research studies have shown that limited and consistent navigation links have a positive impact on reducing student confusion on course navigation. Specifically, students tend to prefer fewer links in their course navigation as opposed to a plethora of options that can be overwhelming.<\/p>\n\n\n\n
Refer to the “How do I manage course navigation link?<\/a>” guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Back to Top | Checklist<\/a><\/p>\n\n\n\n
Update Syllabus in Canvas<\/h2>\n\n\n\nWhen using Canvas, your syllabus can be displayed in various formats, such as a PDF or Word file, or even as a page through the syllabus tool. Regardless of the format you choose, there are some important reminders to keep in mind:<\/p>\n\n\n\n
Keep your syllabus up-to-date to reflect the current quarter.<\/strong><\/p>\n\n\n\nRefer to the Sample Syllabus<\/a> provided by VPAA’s office<\/strong> to ensure you include any required university policy information, such as class recordings and communication policy.<\/p>\n\n\n\nDisclose the use of Turnitin<\/a> tool in the syllabus <\/strong>if you plan to use Turnitin for promoting academic integrity we recommend you transparently include it your course expectations.<\/p>\n\n\n\nRefer to the “Using the Syllabus tool as an Instructor<\/a>” guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Back to Top | Checklist<\/a><\/p>\n\n\n\n
Organize Your Course Content in Canvas<\/h2>\n\n\n\nCreating a well-structured and logically organized course website can help your students focus on their learning. There are many different ways of organizing your course content in Canvas, we recommend using Modules<\/strong> to organize course content for your students because it allows you to customize how students approach your course content as well as streamline the student experience. It also helps you organize course content (i.e., files and assignments) all together in one place.<\/p>\n\n\n\n
Refer to the Organizing your course content in Canvas<\/a> for guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Back to Top | Checklist<\/a><\/p>\n\n\n\n
Set Up Canvas Gradebook and Your Grading<\/h2>\n\n\n\n\n\n- \n \n <\/strong>Creating Assignments<\/strong><\/span>\n <\/a>\n <\/li>
- \n \n
<\/strong>Set up Assignment Groups <\/strong>
(if applicable)<\/strong><\/span>\n <\/a>\n <\/li>- \n \n
<\/strong>Set the Grading Scheme<\/strong><\/span>\n <\/a>\n <\/li>- \n \n
Set the Grade Posting Policy<\/strong><\/span>\n <\/a>\n <\/li><\/ul>\n <\/div>\n \n \n\n\nTo begin with setting up your Canvas gradebook, you can create assignments that you will actually grade later. A graded assignment generates a column in the Canvas gradebook. <\/p>\n\n\n\n
If students turn in assignments on paper or in class, you can create an “On Paper<\/strong>” or “No Submission<\/strong>” type of assignment. Then, you can directly grade those assignments by entering the grades in the Gradebook.<\/p>\n\n\n\n
For online assignments\/Canvas submissions, you can create an \u201cOnline<\/strong>\u201d type assignment, and use Canvas SpeedGrader<\/a> to grade it later.<\/p>\n\n\n\n
You don’t need to create a Canvas assignment for an activity that you won’t grade, such as reading an article. Instead, create a Calendar Event<\/strong> to remind students about the activity. This will add it to their To-Do list through Canvas notificaitons.<\/p>\n\n<\/div>\n\n
\n\nIf you weigh grades instead of using a point system for grading, you can set up Assignment Groups in the Assignments area. Assignment groups can be also helpful in organizing your assignments and making them easier to locate in the gradebook using filters, even if you’re not weighting grades. This is particularly useful if you have a larger number of assignments.<\/p>\n\n\n\n
Refer to the \u201cWeight Assignments\u201d<\/a> guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Additional Resources:<\/strong><\/p>\n\n\n\n
- \n
- How do I weight the final course grade based on assignment groups?<\/a><\/li>\n\n\n\n
- How do I create rules for an assignment group?<\/a> (e.g., dropping the lowest grade in an assignment group)<\/li>\n<\/ul>\n\n<\/div>\n\n
\n\nGrading schemes can be set up in Canvas as a way of converting grades entered as points or percentages into letter grades for final grades. It is important to note that the course grading scheme in Canvas should match the one you have in the syllabus or the one created by your department.<\/p>\n\n\n\n
Refer to the \u201cSetting up Grading Schemes\u201d<\/a> guide for step-by-step instructions.<\/em><\/p>\n\n<\/div>\n\n
\n\nThe Canvas default Grade Posting Policy for all the courses is to post grades as soon as they are entered. If you do not want some students getting notifications that they have a grade while others are still waiting. In this way, it may cause confusion among students as to whether or not you received their submission. You may want to change the grade posting policy for auto-graded quizzes, you may want to change the policy to manual grading. If you have auto-graded quizzes you can change the posting policy on those to post automatically.<\/p>\n\n\n\n
The Canvas default Grade Posting Policy for all the courses is to post grades as soon as they are entered. For assignments that require manual grading, some students may receive grade notifications while others are still waiting, leading to uncertainty about whether their submissions were received. To avoid this confusion, you may need to adjust the grade posting policy. For manual assignments, consider changing the policy to post grades only after all submissions have been graded.<\/p>\n\n\n\n
Refer to the Manually Posting Grades<\/a> guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
For auto-graded quizzes, you can choose to have grades automatically posted as soon as they become available to provide timely feedback to students.<\/p>\n\n<\/div>\n\n <\/div>\n <\/div>\n \n <\/div>\n\n\nPair Your Canvas Course with Your Publisher Tool (if applicable)<\/h2>\n\n\n\nIf you are using a university-reviewed publisher tool for eBooks, courseware, and supplemental content in Canvas, especially for graded assignments, please contact your publisher representative to pair your Canvas course with your Canvas site before the quarter. The integration will determine how your assignments and gradebook are constructed in Canvas. For example, some publisher tools may automatically sync grades with Canvas, while others may require manual grade import. The specifics of the integration will depend on the publisher tool and how it is configured. <\/p>\n\n\n\n
The available publisher tools (university-reviewed) includes:<\/p>\n\n\n\n
- \n
- Cengage MindTap<\/li>\n\n\n\n
- McGraw-Hill Connect<\/li>\n\n\n\n
- Cambridge Business – MyBusinessCourse<\/li>\n\n\n\n
- Pearson<\/li>\n\n\n\n
- Macmillan<\/li>\n<\/ul>\n\n\n\nIf you plan to use a new publisher tool in your Canvas course, we recommend requesting a tool review as early as possible by emailing etmhelp@spu.edu<\/a>. 3rd party tool integrations with Canvas can transmit student data to vendors, so a review process will ensure that the data is transmitted securely, and also ensure the tool is accessible and in compliance with university policies and contracts (e.g., FERPA compliant).
Tool reviews are conducted by ETM and IT and turnaround for the tool review depends on workload, the review process, and vendor responsiveness. Requesting a tool review early allows ample time for the review process and testing, which can help to avoid any potential delays or issues that may affect the quality and effectiveness of your course. <\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Add Guest Speaker or Lecturer to Your Canvas Course<\/h2>\n\n\n\nYou can easily invite a guest speaker to your classroom or a Teams meeting. To add an external guest speaker or lecturer to your Canvas course, you need to follow these steps:<\/p>\n\n\n\n
Fill out the Non-Employee Access Form,<\/strong> which is a Human Resources (HR) form to set up the guest speaker as a NonPay.<\/p>\n\n\n\nComplete a Cybersecurity Awareness Training<\/a> in Percipio<\/strong>, SPU\u2019s online training repository.<\/p>\n\n\n\nOnce the Non-Employee Access request is approved by HR and the guest speaker receives SPU’s credentials, it is mandatory for them to complete the Cybersecurity Awareness Training in order to access the university’ systems. If they do not complete the training, they will not be able to log into the systems such as Canvas.<\/p>\n\n\n\nComplete a FERPA Training<\/a> in Percipio.<\/strong><\/p>\n\n\n\nThe guest speaker or lecturer needs to complete the FERPA training before being added to a course as an instructor, TA, or any other role that provides student data access, such as student assignment submission, grades, etc.<\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Set up Class Teams Meetings in Canvas (if applicable)<\/h2>\n\n\n\nIf you use Teams Meetings to hold synchronous online sessions, you can create and manage Teams meeting sessions within your Canvas course. This also allows students to easily access the Teams Meetings links directly from the course site.<\/p>\n\n\n\n
Refer to the “Teams Meetings and Canvas<\/a>” guide for step-by-step instructions<\/em> to set up Teams meetings in Canvas<\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Update the Followings in Canvas Before Publishing the Course<\/h2>\n\n\n\nUpdate Calendar<\/a> and Due Dates in Assignments<\/a><\/strong><\/p>\n\n\n\nWhen due dates are set within Assignments, Quizzes, etc., in Canvas, a list of these activities and their deadlines are created in the Calendar and the Syllabus area under \u201cCourse Summary.\u201d Check if the due dates reflect the current quarter. <\/p>\n\n\n\nUpdate Canvas Notification<\/strong><\/p>\n\n\n\nRefer to the Canvas Notification Recommendation for Instructors<\/a> guide for step-by-step instructions.<\/em><\/p>\n\n\n\n
Verify Modules and content are published if you intend to make them available to the students<\/strong>. <\/p>\n\n\n\nTo ensure that students have access to the content, double-check that both the module and the individual pages within the module are published. If a module is not published, none of the pages within it will be visible to students, even if they are published.<\/p>\n\n\n\nVerify points listed in the course site are consistent with your grading information in syllabus.<\/strong><\/p>\n\n\n\nBack to Top | Checklist<\/a><\/p>\n\n\n\n
Preview Your Course As a Student<\/h2>\n\n\n\nTo ensure that your course is presented in a way that you expected, you can use the Student View to verify that all course materials, assignments, and other content are organized correctly and can be accessed by students.<\/p>\n\n\n\n
Refer to the \u201cStudent View<\/a>\u201d guide for the step-by-step instructions.<\/em><\/p>\n\n\n\n
- How do I create rules for an assignment group?<\/a> (e.g., dropping the lowest grade in an assignment group)<\/li>\n<\/ul>\n\n<\/div>\n\n
- \n \n
- Librarian Contact<\/a><\/li>\n\n\n\n
- Add content (e.g., docments<\/a>, images<\/a>, and video<\/a>) using the Rich Content Editor<\/a> within the Canvas page<\/li>\n\n\n\n
- \n \n
- Alternatively, you can bookmark canvas.spu.edu<\/a>.<\/li>\n<\/ul>\n\n\n\n
- \n \n During the Quarter<\/span>\n <\/a>\n <\/li>